About Job Company
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.
The Program Officer is primarily responsible for administrative and logistical support. This includes providing assistance with new and existing programs, directing internal and external program information flows, liaising with other departments within Mercy Corps, and providing procurement, logistics, and administrative support to the country programs.
Essential Job Responsibilities
GRANTS & ADMINISTRATION
- Liaise between field offices and HQ departments, including Recruiting, Human Resources, Resource Development, Finance and the Operations Department to provide support in the areas of recruitment, consultant contracts, payroll, procurement and other areas of need
- Ensure that requests for payment from COVID-related consultants are accurately completed and submitted to the Accounting and Finance teams.
- Manage the process for the privately funded COVID Resilience Fund – tracking application, awards, reports and modifications.
- Meeting and working group organization – finding dates, meeting logistics, taking quick and accurate notes for the primary working groups involved in the COVID strategy including:
- COVID Internal communications working group (Bi-weekly, Monday 9am PT)
- Operations & Safety working (Bi-weekly
- Vaccines working group (Bi-weekly, Wednesday 10:00 PT)
- Monthly COVID Program Briefing (3rd Thursday of each month – 7am PT).
- Respond to requests for information from other HQ departments, particularly Program Operations, TSU, Resource Development and International Finance.
- Support meeting organization and logistics for field outreach including
- Secondary Impacts Strategy Papers validation virtual workshop and regional follow ups.
- Regular check-in with RDs or their COVID reps.
- Collaborate closely with the Senior Director to ensure all incoming requests to the Senior Director receive a response within 48 hours.
- Lead the timely development of Compass and Board/Leadership reports on COVID strategy, liaising closely with other teams to ensure their input, providing skilled proof reading and edits.
- Similar support for ad hoc and one-off requests for senior level briefings.
- Lead HQ coordination for COVID and vaccine related proposals (unless designated otherwise). Throughout the proposal process, monitor the timeline, status of proposal and communicate to the relevant parties as appropriate.
- Review final draft for coherence and manage submission to the donor.
- Work with APOs, POs and SPOs to edit, assemble, and submit proposals to donors.
STRATEGY, PLANNING & LEARNING
- Facilitate learning across country portfolios and regions and share lessons learned and knowledge of agency resources/tools/best practices/etc.
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
ACCOUNTABILITY TO BENEFICIARIES
- Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Reports Directly To: Senior Director COVID Strategy
Works Directly With: Works closely with field and HQ Program units and other departments, including Resource Development, People Team, International Finance, Leadership and Organizational Effectiveness, Policy and Advocacy, Mercy Corps Counterparts at MC HQ offices in Europe.
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualification & Transferable Skills
- 2-4 years proven experience with Mercy Corps systems for procurement, consultants and finance.
- Strong written communications and organizational skills.
- 2 – 4 years experience in international relief and development — demonstrated knowledge of relevant sectoral and/or operational areas.
- General program management experience preferred.
- Experience representing the organization and its interests to a diverse range of local and international government officials, local civil society organizations, other international organizations, the media and the public – preferred.
- Proficiency with MS Office software required (Outlook, Word, Excel, PowerPoint).
- Information Technology & Services
- Non-profit Organization Management
- Financial Services
45 SW Ankeny St, Portland, OR 97204
How to Apply
Interested and qualified candidates should Visit the Website belowApply For this Job